Before submitting your proposal for the BOOST Conference, you must agree to the following guidelines. Please read carefully prior to submitting your proposal and agree to the following guidelines, we are unable to make exceptions.
Workshop Session Content & Scheduling
-All workshops are non-commercial and may not be used as promotional opportunities. Presenter(s) will not solicit any business or promote products or services (your company or another company) during the workshop sessions.
-Any changes made to workshop titles, descriptions, or presenters made after RFP submission will be subject to additional review by the BOOST Conference Leadership Team. We are unable to guarantee that your workshop will be accepted due to changes in the above areas which may affect your opportunity to present a workshop at the BOOST Conference.
-Presenters must be available to present on any of the 3 conference days, if necessary. We are unable to accommodate specific requests for workshop time slots.
-Presenter(s) will allow 5-7 minutes at the end of the workshop for attendees to complete a workshop evaluation.
-I acknowledge that I will have a Room Host in my workshop to monitor workshop attendance, assist me with workshop logistics before, during, and after my workshop, and ensure participants complete workshop evaluations.
Workshop Materials & Supplies
-I agree to submit ALL requested materials, by March 31, to be posted on the BOOST Cafe website prior to the conference.
-I agree to provide enough handouts and materials for the capacity of the workshop room. Digital copies are also acceptable.
-I agree that our BOOST Conference workshop evaluation results will be posted publicly on the BOOST Conference website after the conference.
-The BOOST Conference recognizes one main presenter (point of contact) only for each workshop for communication and registration purposes.
-The BOOST Conference Leadership Team must be able to communicate directly with the main presenter.
-It is the sole responsibility of the main presenter to communicate any pertinent workshop information and/or conference updates directly to co-presenters, invitees, guest speakers, and/or panel members.
-All presenters are solely responsible for providing their own laptops, LCD projectors, DVD players, CD players, speakers, and Internet service.
-All presenters will be provided a flip chart & markers as well as an A/V Support Package (including tripod screen with skirt; cart with skirt; and all cables including power strip, and extension cord). Any additional A/V equipment will be the responsibility of the presenter.
Travel & Other Conference Related Costs
-All presenters (including all co-presenters, guest speakers, panel members, invitees & additional agency members) must pay the respective conference registration rate by the registration deadline. Only the main presenter of each workshop will receive the special presenter conference registration rate of $250. Please note that only ONE person from an agency may receive the special presenter conference registration rate, regardless of the number of workshops an agency facilitates during the BOOST Conference.
(Any and all additional presenters, including co-presenters, guest speakers, panel members, invitees, or additional agency members must pay full price registration.)
-All presenters including all co-presenters, guest speakers, invitees, panel members, & additional agency members must pay the respective conference registration rate by the registration deadline. If presenter(s) is/are not registered by the online registration deadline, they are responsible for registering on-site and paying on-site fees. NO EXCEPTIONS. Note: All presenters, co-presenters, guest speakers, invitees, and panel members must be registered and paid in full for the BOOST Conference regardless of the duration of your conference participation.
-All presenters, co-presenters, guest speakers, invitees, and panel members are responsible for paying their own travel, lodging, materials, and other conference-related costs.
-All presenters, co-presenters, guest speakers, invitees, and panel members will abide by current BOOST Conference registration policies. www.boostconference.org/registration
-By submitting an RFP I acknowledge that I have adequate funding in my budget to attend this conference.
-At least one presenter from each workshop will attend the mandatory (virtual) Presenter Orientation one month prior to the BOOST Conference.
-I understand that not abiding by the above guidelines may jeopardize my standing as a presenter for this conference, as well as future BOOST Collaborative events.
- I understand that I am financially responsible for any damages to the workshop room within the facility and will pay any charges as a result.